📋 Website Privacy Policy for Doxa Health and Wellness LLC
Last Updated: March 2026
Doxa Health and Wellness LLC (“we,” “our,” or “us”) takes your privacy very seriously. This privacy policy describes our collection and protection of the information you provide to us during visits to doxahealth.org (the “Site”) and websites for any of our owned practices or facilities. By using the Site you agree to and consent to the collection and use of your information as described below.
Important Notice Regarding Health Information: To understand how we may use and disclose your health information, please see our HIPAA Notice of Privacy Practices. Any conflict between this Website Privacy Policy and the HIPAA Notice of Privacy Practices with respect to any Protected Health Information (as defined by HIPAA) shall be governed by the HIPAA Notice of Privacy Practices.
If you do not want us to use your information as stated in this Website Privacy Policy, please do not use our Site.
📍 Information We Collect
When you use our Site we may collect the following information from you:
- Your name, comments, and/or contact information if you provide feedback to us through online forms or surveys;
- Your name, contact information, and payment information if you make a payment to us online (we use secure encrypted connections for this process through our HIPAA-compliant forms processor, JotForms);
- Your name, contact information, and any information you choose to share if you schedule or request an appointment or complete any of our forms online (we use secure encrypted connections for this process);
- Your name and contact information if you sign up to receive newsletters or updates;
- Your name and contact information if you complete health-related assessments or screening tools;
- Your device parameters such as the type of device you are using, the date and time of your Site access, your browser type, IP address, and other information related to how your device is interacting with our Site;
- The location of the device you are using to access our Site (if you enable location services);
- Any other information you provide through comments, questions, or messages.
Important Security Note: Even if you provide us with your email address, we will never send you an email asking for your credit card information, social security number, or sensitive health information. Please do not send sensitive health information through unsecured email.
🍪 Anonymous Information Collected: Cookies, Third-Party Tracking, and Analytics
When you use the Site, we automatically collect and store log data and anonymous information about you and your device through cookies, web beacons, and similar technologies. We use these technologies to enhance your experience on our Site. Types of log data include IP address, device types, request date/time, page requested, referral page information, user agent, referrer, and error logs.
We use this data to learn more about how visitors are accessing our site and which pages attract the most visitors. We also use this information to improve the information on these pages and provide more value to our visitors. We use this information to identify areas to improve upon as well as examine error data.
What Are Cookies?
A “cookie” is a small data file sent from a website and stored on your device to identify your device in the future and allow for an enhanced personalized user experience. A “session cookie” expires after you close your web browser. A “persistent cookie” remains after you close your web browser and may be accessed every time you use our Site. We may use both session and persistent cookies. Please note that if you delete or choose not to accept cookies from us, you may not be able to use certain features of our Site.
Third-Party Analytics
We may use certain third-party web analytics services to help us understand and analyze how visitors use the Site. We and our partners and vendors may use first-party cookies or other first-party identifiers as well as third-party cookies or other third-party identifiers.
To find out more about how these third-party analytics services manage the privacy of information in conjunction with delivering ads online, and how to opt out of information collection, you can visit sites such as:
For more information on how Google Analytics uses data collected through our site, visit: google.com/policies/privacy/partners/. To opt out of Google Analytics cookies, visit: google.com/settings/ads and tools.google.com/dlpage/gaoptout/.
Please note that this is not an exhaustive list of what may be used in the future, and we do not control how other parties manage their opt-out processes. We have compiled and provided the above resources as a starting place for our visitors who are concerned with their online privacy.
Do Not Track Signals
Your web browser may also have settings that allow you to transmit a “Do Not Track” signal when you visit various websites or use online services. However, you consent to potentially encountering third-party tracking technologies in connection with your use of the Site and accept that this Website Privacy Policy does not apply to the tracking technologies or practices of such third parties. In such cases, you must check the third-party websites to confirm how your information is collected and used.
👶 Children’s Information
We do not knowingly collect identifiable information from children under the age of 13 through the Site. If you are under 13, please do not give us any information that would allow us to identify you. We encourage parents and legal guardians to monitor their children’s Internet usage and to help enforce Our Website Privacy Policy by instructing their children to never provide identifying information through any website without their permission.
🔍 How We Use Information
We may use your contact information, including your email address, to contact you for administrative purposes such as responding to your questions or providing you with information about our services.
We use information that we collect to operate, maintain, enhance, and provide all features of the Site.
For patient communications: If you provide information through our HIPAA-compliant JotForms, that information is protected under our HIPAA Notice of Privacy Practices and used only for purposes related to your care and treatment.
For marketing: We do not sell or rent your personal information to third parties for their marketing purposes. Any communications we send about our services will include clear instructions on how to unsubscribe.
🤝 How We Disclose Information
Doxa Health and Wellness LLC may work with business partners in making our Site available to you. Our policy is to require companies with whom we do business to support the same privacy policies we do. We will share information only as necessary for the third party to provide related services or assist us in providing the Site.
Specifically, we use:
- JotForms (HIPAA-compliant) for all forms collecting patient information. JotForms has signed a Business Associate Agreement with us, as required by HIPAA.
- WordPress.com (Automattic) for website hosting. WordPress.com does not sign Business Associate Agreements, so no protected health information is stored on our website servers.
- Payment processors for any financial transactions, using secure encrypted connections.
We will never sell any of your personal information that you provide to us on this Site.
Legal Disclosures
To the extent permitted by applicable law, we may disclose your information if required to do so by law to comply with state and federal laws, in response to a court order, judicial or other government subpoena or warrant, or to otherwise cooperate with law enforcement or other governmental agencies.
We also reserve the right to disclose your information that we believe, in good faith, is appropriate or necessary to:
- Take precautions against liability;
- Protect ourselves or others from fraudulent, abusive, or unlawful uses or activity;
- Investigate and defend ourselves against any third-party claims or allegations;
- Protect the security or integrity of the Site;
- Protect our property or other legal rights (including, but not limited to, enforcement of our agreements), or the rights, property, or safety of others.
Business Transfers
Information may be disclosed and otherwise transferred to an acquirer, successor, or assignee as part of any merger, acquisition, debt financing, sale of assets, or similar transaction, or in the event of an insolvency, bankruptcy, or receivership in which information is transferred to one or more third parties as one of our business assets, to the extent and in the way as prescribed by applicable law.
Aggregate Information
Aggregate information is information that describes the habits, usage patterns, and/or demographics of users as a group but does not reveal the identity of particular users. We may use aggregated information within Doxa Health and Wellness LLC to understand the needs of individuals using the Site.
🔒 Data Security
Doxa Health and Wellness LLC uses appropriate physical, managerial, and technical safeguards that are designed to protect the confidentiality, integrity, and security of personal data that we collect and maintain against accidental or unlawful loss, theft, and misuse and unauthorized access, disclosure, alteration, destruction, or any other type of unlawful processing.
Our security measures include:
- SSL/HTTPS encryption throughout our Site (verified by the padlock icon in your browser)
- HIPAA-compliant forms through JotForms with Business Associate Agreement in place
- Secure encrypted connections for any payment processing
- Regular security monitoring and updates
Unfortunately, no website, server, or database is completely secure. Doxa Health and Wellness LLC cannot guarantee that your information will not be disclosed, misused, or lost by accident or by the unauthorized acts of others. By using our Site, you acknowledge and accept this risk.
🚫 Do Not Track
Our Site does not support Do Not Track requests at this time. Do Not Track (DNT) is a privacy preference that you can set in your web browser to indicate that you do not want certain information about your webpage visits collected across websites when you have not interacted with that service on the page. For all the details, including how to turn on Do Not Track, visit donottrack.us.
💼 Careers and Recruitment
Job seekers, be vigilant against potential scams. Genuine offers from our practice will only come from email addresses using our domain (@doxahealth.org) or official phone lines. Our interview process will always include a face-to-face interview—whether virtual or in-person. Exercise caution if you receive notices via social media chats or other alternative forms of communication. Learn more about job scams on the FTC website.
📅 Changes to Our Website Privacy Policy
Doxa Health and Wellness LLC reserves the right to change this Website Privacy Policy at any time. When updated, the effective date of the new version will be posted at the top of this policy. We encourage you to periodically review this page for the latest information on our privacy practices.
📞 Contact Information
If you have any questions, comments, or requests regarding this Website Privacy Policy or our processing of your information, please contact us:
Doxa Health and Wellness LLC
Email: info@doxa.health
Phone: (301) 502-6460
Address: 4061 Powder Mill Rd, Suite 400-1, Beltsville MD 20705
For concerns related to your protected health information, please refer to our HIPAA Notice of Privacy Practices or contact our Privacy Officer at info@doxa.health